- You can beat ATS by matching your resume language to the job description without copying it word-for-word.
- Simple formatting, standard headings, and a clean file type help ATS software read your resume correctly.
- Focused keywords in your Summary, Skills, and Work Experience make your resume show up in searches.
- A quick ATS self-check before you apply helps you catch problems that can block you early.
If you have ever applied for a job and heard nothing back, you are not alone, and ATS software is often part of the reason. This guide shows you how to beat ATS by using clear formatting, the right keywords, and a simple quality check before you submit. You will not trick the system, you will make it easier for the system and the recruiter to understand your fit.
Step-by-Step Guide
Start with a clean, ATS-friendly resume format
To learn how to beat ATS, start by making your resume easy for software to read. Many ATS tools struggle with tables, text boxes, columns, graphics, and icons, so a simple layout helps your content get parsed into the right sections.
Use a single-column format with standard headings like Summary, Skills, Work Experience, Education, and Certifications. Put your contact info as plain text at the top, then list jobs with clear dates, company names, titles, and bullet points.
Avoid fancy design elements that look nice to people but confuse software. If your resume content lands in the wrong field, it can look like you are missing experience even when you are not.
- Use a standard font like Arial, Calibri, or Times New Roman in 10 to 12 pt.
- Use clear section titles, for example “Work Experience” instead of “Where I Have Been.”
- If you used a template, copy and paste your resume into a plain text document to see if anything turns into gibberish.
Save and submit your resume in the file type the ATS reads best
File type can decide whether your resume is readable or scrambled. When you are learning how to beat ATS, you want to remove anything that creates parsing errors, and the wrong file format is a common cause.
Unless the job post says otherwise, submit a PDF if you are confident your PDF is text-based and not an image. If you notice that your PDF has odd spacing, missing characters, or strange line breaks after upload, switch to a .
docx version and test again.
Also rename your file in a simple way so it looks professional to recruiters. A clear file name makes it easier to find and forward your resume internally.
- Use a simple filename, for example “FirstName_LastName_Product_Manager_Resume.pdf.”
- Do not submit a scanned resume image, ATS may not read it correctly.
- After uploading, use the preview in the application portal to confirm your sections still look right.
Pull the right keywords from the job description
Keywords are how ATS tools match you to a role, so this is the core of how to beat ATS. Your goal is to reflect the same skills, tools, and responsibilities the company is screening for, using natural language.
Copy the job description into a document and highlight repeated phrases, required skills, and key tools. Then create a short keyword list that includes hard skills, certifications, job titles, and industry terms, for example “SQL,” “budget forecasting,” “customer onboarding,” or “stakeholder management.
Do not paste the whole job description into your resume or hide keywords in white text. That can look dishonest and can hurt you with both software and humans.
- Prioritize keywords that appear in the “Requirements” and “Qualifications” sections.
- Include both spelled-out and acronym versions when common, for example “Search Engine Optimization (SEO).”
- If a skill is required and you have it, use the exact phrasing at least once on your resume.
Place keywords in the sections ATS weighs most
You can have the right keywords and still get filtered out if they are buried in the wrong place. When you focus on how to beat ATS, think about making your most relevant match obvious in the Summary, Skills, and Work Experience sections.
In your Summary, include 2 to 4 keywords that align with the role, plus your target title. In Skills, list keywords as simple comma-separated or bulleted items, for example “Python, Tableau, stakeholder management, A/B testing.
In Work Experience, connect keywords to proof by writing bullets that show outcomes. For example, instead of “Responsible for reporting,” write “Built weekly KPI dashboards in Tableau, reduced manual reporting time by 6 hours per week.
- Mirror the job title when it fits your background, for example “Customer Success Manager” instead of “Client Partner.”
- Keep your Skills section scannable, avoid long sentences there.
- Write bullets that combine a keyword plus an outcome, not just a keyword list.
Write strong, measurable bullets that match the job’s priorities
ATS systems do not only look for keywords, they also help recruiters search for evidence. If you want to know how to beat ATS and still impress a human, your bullets should show what you did, how you did it, and what happened because of it.
Use a simple structure: action verb, what you did, tools or skills used, result. For example: “Led cross-functional launch of a new onboarding flow, used user interviews and funnel analysis, increased activation by 12%.
” If you do not have numbers, you can still show scope, for example “supported 30 to 40 tickets per day” or “trained 5 new hires.
Avoid vague lines like “Hardworking team player” or “Helped with projects. ” Those do not help ATS match you, and they do not help recruiters understand your impact.
- Start bullets with action verbs like “Built,” “Managed,” “Improved,” “Reduced,” or “Delivered.”
- Use the same tool names the job post uses, for example “Google Sheets” instead of “spreadsheets.”
- Keep most bullets to one line, and keep the strongest bullets near the top of each job.
Do an ATS self-check before you hit submit
A final check is the fastest way to catch ATS issues without guessing. When you practice how to beat ATS, you want to confirm the application system can read your resume and that your keywords show up where they should.
First, copy and paste your resume into a plain text document. If your content becomes jumbled, your formatting may be too complex, and you should simplify it.
Next, run a quick comparison between the job keywords and your resume, and confirm the key required skills appear in your Skills or Work Experience.
Finally, complete the application and carefully review any auto-filled fields. If your job titles, dates, or company names imported incorrectly, adjust your resume format and try again.
- If the portal asks you to “retype” your resume, treat that as a test of parsing quality.
- Check that your contact info is correct and not split across lines.
- Keep a “base resume” and make a tailored copy for each role so you do not overwrite your master version.
Common Mistakes to Avoid
Pro Tips from Experts
Keep a short “keyword bank” for your role, then swap in the 8 to 12 most relevant terms per application. This saves time while still making your resume match each job.
Add a small “Tools” line under a job when tools matter for the role, for example “Tools: Salesforce, Zendesk, Looker.” It makes key terms easy for ATS and recruiters to find without cluttering every bullet.
If you are changing careers, put the most transferable keywords in your Summary and first third of the page. Recruiters often skim quickly, and many ATS searches prioritize earlier content.
When a job asks for a certification or specific system, place it in both Skills and the relevant section, for example Certifications or Education. That increases the chance it appears in keyword searches and filters.
Learning how to beat ATS is mostly about clarity, not tricks, so focus on clean formatting, matching keywords, and strong proof in your bullets. Make one tailored version per job, then do a quick self-check so the system reads your resume correctly.
With a few focused changes, you can get your resume in front of more real people.
Overview: How ATS Works and What Recruiters See
### What an ATS actually does Applicant tracking systems (ATS) scan resumes for structured data, keywords, and formatting it can read. They screen for job-title matches, skills, dates, and contact details.
In practice, roughly 60–75% of resumes are filtered out by automation before a recruiter reads them, so small changes matter.
### Common ATS failure points
- •Unreadable formatting: graphics, text boxes, headers/footers and two-column layouts often drop key text.
- •Missing keywords: if your resume lacks the exact phrases from the job posting, your match score falls.
- •Bad file types: some ATS parse .docx better than PDFs. Use the format the job asks for.
### Practical examples
- •Instead of “improved revenue,” write “increased revenue by 18% in Q4 2023.” Numbers and dates parse more reliably.
- •Swap a graphic skills chart for a bullet list: “Skills: SQL, Python, Tableau.”
### Quick rules to apply now 1. Use a single-column layout and standard fonts like Arial or Calibri, 10–12 pt.
2. Include a clear Skills section with 10–20 keywords pulled from the job description.
3. Save as .
docx unless PDF is explicitly allowed.
Actionable takeaway: update one resume section today—convert a skills graphic into a text list and add three exact job-description phrases.
Key Subtopics: Keywords, Formatting, and Testing
### 1) Keyword strategy
- •Identify 8–12 high-impact keyword phrases from the job posting (e.g., “digital marketing,” “GA4,” “lead generation”).
- •Use those phrases 2–4 times: once in the Skills section, once in an experience bullet, and once in the summary.
- •Include both full phrases and acronyms: write “Search Engine Optimization (SEO)” to capture either parser.
### 2) Formatting that parses
- •Stick to one column, 1-inch margins, and simple bullets.
- •Use standard headers: Contact, Summary, Skills, Experience, Education. ATS look for those exact words.
- •Fonts: Arial, Calibri, Times New Roman; avoid icons or tables.
### 3) Quantify everything
- •Use numbers and percentages: “Cut costs by 12%,” “Managed a $250K budget.” ATS favor numeric data and recruiters notice it faster.
### 4) File type and dates
- •Default to .docx unless the posting asks for PDF.
- •Use consistent date formats like “MM/YYYY” or “YYYY” across all entries to prevent date misreads.
### 5) Test and iterate
- •Run your resume through a parser (see Resources) and aim for an 80%+ match for a target job.
Actionable takeaway: pick one target job, extract 10 keywords, and update your resume today to include them in a Skills list and one experience bullet.
Practical Tools and Resources to Beat ATS
### Parsers and match tools
- •Jobscan: compares your resume to a job description and returns a match percentage. Aim for ≥80% on roles you want.
- •ResyMatch (by Cultivated Culture): free parser that highlights missing keywords and formatting flags. Use it to check headers and dates.
### Resume builders and templates
- •Microsoft Word’s simple resume templates: built for ATS-friendly structure—use the plain templates and remove images.
- •Google Docs “Swiss” or “Serif” templates: export as .docx to preserve parsing.
### Readability and grammar
- •Hemingway App: ensures short sentences and a 10th-grade reading level.
- •Grammarly: fixes grammar and catches passive voice; use its clarity suggestions sparingly.
### ATS simulators and testing
- •Upload your resume to free ATS demo accounts (e.g., Taleo demo) or use the parsing feature in Jobscan. Check whether key lines appear in parsed output.
- •Manually test: copy-paste your resume into a plain-text file—if key phrases survive, ATS likely will parse them.
### Learning resources
- •Industry blogs and company career pages often list required skills. Track recurring phrases across 5 job posts for the same role and prioritize the top 10.
Actionable takeaway: run one resume through Jobscan or ResyMatch this week, fix the top three keyword gaps, and re-test until you hit 80%+.