Billing Specialist resume example: use this guide to build a clear, results-focused resume that highlights your billing accuracy and process knowledge.
This template includes examples and formatting tips so you can present your experience in a way hiring managers and applicant tracking systems can read easily.
You will find sample bullet phrasing for common billing tasks, a suggested order for sections, and practical advice for one-page and two-page resumes.
Follow these steps to make your resume concise, relevant, and tailored to each job application.
View and download this professional resume template
Loading resume example...
💡 Pro tip: Use this template as a starting point. Customize it with your own experience, skills, and achievements.
Billing Specialist resume example: What to include in your contact and header
Start with a simple header that includes your name, phone number, professional email, and a LinkedIn URL if it is up to date.
Keep the font readable and use a larger size for your name so recruiters can find your contact details at a glance.
Add a short title under your name such as Billing Specialist or Billing Specialist II and include your city and state if location matters for the role.
Avoid listing full mailing addresses unless requested, and do not use unprofessional email addresses.
Billing Specialist resume example: Professional summary or professional profile
Write a two to three sentence professional summary that focuses on measurable billing accomplishments and core skills you bring to the role.
Use active language and mention years of experience only if it strengthens your candidacy, for example by highlighting experience with specific billing systems or high-volume billing environments.
Example sentence one can state your role and a key result, and sentence two can note a technical skill and a soft skill relevant to billing work.
Keep this section focused so the hiring manager understands what you deliver in the first 100 words they read.
Billing Specialist resume example: Work experience — structure and examples
List jobs in reverse chronological order and keep each job entry compact with 3 to 6 bullets that focus on achievements and responsibilities.
Start bullets with strong action verbs and include numbers when you can verify them from your records, for example counts of invoices processed, reduction in days sales outstanding, or percentages of error reduction.
Example bullet phrasing you can adapt: "Process 300+ invoices weekly using [billing system], ensuring correct codes and approvals to reduce payment delays.
" Another example: "Resolved invoice discrepancies by coordinating with accounts receivable and client teams, decreasing dispute cycle time by X weeks.
" Replace X with a verified figure from your records or omit numbers if you do not have an exact value.
Billing Specialist resume example: Skills section — what to prioritize
Create a short skills list that mixes technical tools and billing processes, for example billing software names, EDI, claims adjudication, or revenue cycle knowledge.
Limit this section to skills you can demonstrate in your experience or speak to in an interview to avoid overstating your abilities.
Place high-priority keywords near the top of the skills list that match the job description, such as "Accounts Receivable," "Insurance Billing," or specific software like "NetSuite" or "Epic.
" Use simple phrasing so applicant tracking systems can parse your skills correctly.
Billing Specialist resume example: Education and certifications
List your highest relevant degree or diploma and add billing related certifications such as Certified Billing and Coding Specialist or a bookkeeping certificate when applicable.
If you have limited work history, place education higher on the resume and include coursework or relevant projects that show billing or accounting knowledge.
Include dates only when they add context to your candidacy, and avoid listing high school if you have college or a relevant postsecondary credential.
If you completed continuing education or employer training in billing systems, add a short line to show ongoing skill development.
Billing Specialist resume example: Formatting and length guidance
Use a clean, consistent layout with one readable sans serif or serif font and consistent spacing for headings and bullets.
Aim for one page if you have under 10 years of relevant experience and two pages only when your additional experience adds clear value to the job you want.
Use bullet points that are one to two lines long and avoid long paragraphs in job entries to keep your resume scannable.
Save design elements such as full-width color bands and decorative icons for your portfolio site rather than the resume document so parsing tools do not misread content.
Billing Specialist resume example: ATS and keyword advice
Read the job posting and mirror exact phrases for required skills and systems in your resume so applicant tracking systems can match you to the role.
Place these keywords in your professional summary, skills section, and within relevant job bullets to show how you applied those tools or processes in practice.
Do not overload your resume with repeated keywords without context, and avoid hiding important terms inside images or headers that ATS will not scan.
If the posting asks for a specific certification or system experience, make that requirement visible and easy to verify in your resume text.
Billing Specialist resume example: Sample resume snapshot
Summary
Billing Specialist with three years of experience in medical and commercial billing, proficient with [billing system], claims submission, and reconciliation.
Strong focus on invoice accuracy and cross-team communication to reduce payment delays.
Work Experience
Billing Specialist, Acme Health, City, State, 2021 to Present
Process daily billing tasks including claims entry and follow-up, reconcile payment postings, and manage aged receivables.
Coordinate with clinical and accounts receivable teams to resolve denials and reduce average resolution time.
Billing Clerk, Regional Services, City, State, 2019 to 2021
Generated and validated invoices for service contracts, handled client inquiries, and supported month-end close activities.
Assisted with system updates and trained new hires on billing procedures.
Best Practices
Tailor your resume to each job by matching the language for required skills and systems from the posting.
Keep your professional summary specific and focused on billing outcomes rather than general statements.
Quantify results when you can, such as invoices processed per day, reduction in delinquent accounts, or shortened dispute cycles.
Only use numbers you can verify from company reports or your records.
Use clear, active verbs such as process, reconcile, resolve, submit, audit, and streamline to describe your billing work.
Keep bullets outcome oriented and show what changed because of your action.
Keep formatting simple and consistent so both humans and applicant tracking systems can read your resume.
Save decorative layouts for a separate portfolio and use a clean PDF for applications.
Common Mistakes to Avoid
Focus on impact and remove routine tasks that add noise.
Specify tools and volume to provide context and credibility.
Break experience into concise bullets that highlight achievements and problem solving.
Additional Tips
- 1Proofread your resume for numeric accuracy and consistent date formats, and have a peer confirm numbers like invoice counts or percentage improvements.
Include a short note in your application if you cannot disclose exact figures for confidentiality reasons. - 2When applying to healthcare or insurance billing roles, include industry-specific terminology such as claim adjudication, remittance advice, and denial management if you have direct experience.
This helps hiring managers quickly see relevant expertise.
Final Thoughts
You are not alone in finding the right words to describe billing work and the systems you use, and small changes can make your resume much easier to read.
Use the sample phrasing and formatting guidance here to build a concise, targeted document that reflects your billing accuracy and process knowledge.
Before you submit, match your resume to the job posting, verify any numbers you include, and save the file as a clean PDF to preserve formatting.
If you want help tailoring a specific application, consider asking for feedback on the summary and two most relevant job bullets.