Administrative assistant Resume: Free Example (2026)

Start with your name in a larger font, then list your phone number, professional email, and city plus state.
Include a LinkedIn URL or a professional portfolio link if you have one, but do not include personal details that are not relevant.

Write a two to three sentence summary that quickly states your years of experience, core strengths, and the types of environments where you perform best.
For example, you might say you are an organized administrative assistant with three years supporting finance teams, strong calendar management skills, and experience improving filing systems to save time.

List roles in reverse chronological order with company name, location, job title, and dates in the first line for each entry.
Under each role include two to four achievement-focused bullets written as concise statements that start with an action verb and include measurable results when possible.

Office Assistant, Brightside Financial, Seattle WA, June 2020 to Present.
Managed executive calendars and coordinated logistics for weekly leadership meetings, which improved meeting start-time punctuality and reduced scheduling conflicts, and processed invoices and expense reports with 98 percent accuracy.

Group your skills into categories so they are easy to scan, such as Administrative Tools, Communication, and Office Operations.
Include specific software names like Microsoft Office, Google Workspace, and scheduling or CRM platforms you have used so the reader knows you match tech requirements for the role.

List your highest relevant degree, the institution, and graduation year if recent, or omit the year if it is not helpful.
Add certifications that matter for administrative roles, such as administrative assistant certificates, bookkeeping fundamentals, or a Microsoft Office Specialist credential.

Open each bullet with a strong action verb such as coordinated, scheduled, processed, improved, or supported to show responsibility and movement.
When you can, attach a metric or outcome, for example processed 150 invoices monthly, reduced supply costs by 12 percent, or scheduled calendars for a five person leadership team.

Aim for one page if you have less than ten years of experience and two pages only if you have extensive, directly relevant roles to show.
Use a clean, readable font, left aligned dates, consistent spacing between sections, and bold for job titles so a recruiter can scan your resume in under 30 seconds.

Read the job description and note repeated keywords and responsibilities, then mirror those terms in your resume where you have matching experience.
Focus changes on your summary, the top three bullets in your most recent role, and the skills list so the resume aligns with the posting without fabricating experience.

Header with name and contact, followed by a two sentence professional summary that ties to the role you want.
Next include a skills cluster, the experience section with two to four strong bullets per job, and finally education and certifications so the hiring manager sees the most relevant items first.

Read your resume out loud to catch awkward phrasing and run spell check plus a quick visual scan for alignment and consistent punctuation.
Have one person familiar with hiring or your industry review the resume and compare it to the job description to confirm clarity and relevance.