Administrative assistant CV: Free Example (2026)

Start with your full name in a larger font, then list your UK telephone number, professional email, and city plus postcode. Include a LinkedIn profile URL or a professional portfolio link if you have one, but do not include personal details that are not relevant to the role.

Do not include a photo unless specifically requested by the employer.

Write a two to three sentence summary that quickly states your years of experience, core strengths, and the environments where you perform best. For example, you might say you are an organised administrative assistant with three years supporting finance teams, strong calendar management, and experience improving filing systems to save time.

List roles in reverse chronological order with company name, city, job title, and dates on the first line for each entry (use DD/MM/YYYY where possible). Under each role include two to four achievement-focused bullets written as concise statements that start with an action verb and include measurable results when possible.

For NHS or public sector roles, reference relevant pay scales or bands if required and note any specific compliance or data protection considerations. Check UK right-to-work requirements and avoid including sensitive identifiers.

Office Assistant, Brightside Financial, London EC2A 3AA, 06/2020 - Present. Managed executive calendars and coordinated logistics for weekly leadership meetings, which improved meeting start-time punctuality and reduced scheduling conflicts, and processed invoices and expense reports with 98% accuracy.

Group your skills into clear categories so they are easy to scan, such as Administrative Tools, Communication, and Office Operations. Include specific software names like Microsoft 365, Google Workspace, and scheduling or CRM platforms you have used so the reader knows you match the job's technical requirements.

List your highest relevant qualification, the institution, and graduation year if it is recent, or omit the year if it is not helpful. Reference UK qualifications such as GCSEs, A Levels, and UCAS where applicable.

Include relevant certifications for administrative roles, such as a Microsoft Office Specialist credential, bookkeeping basics, or a business administration certificate. If your education was completed outside the UK, provide equivalent UK qualifications where possible.

Open each bullet with a strong action verb such as coordinated, scheduled, processed, improved, or supported to convey responsibility and momentum. When you can, attach a metric or outcome, for example processed 150 invoices per month, reduced supplier costs by 12%, or scheduled calendars for a five-person leadership team.

Aim for a concise CV, usually one to two pages depending on experience. Use a clean layout with clear headings, a readable font, and bullet points.

Ensure the CV is tailored to the UK job market and, if applicable, indicate right-to-work status or eligibility to work in the UK. Save your CV as a PDF to preserve formatting.